Notion sits in the Productivity & Wiki category. Most SMB accounts overpay by 40% to 70% on this one tool alone. Here's the realistic price, the common overspend traps, and the cheaper alternatives we recommend at Cancel Costs.
Notion charges per active member; teams routinely accumulate guest seats from contractors who never log in again. A 20-person team often pays for 35 seats. Audit /settings/people quarterly; downgrading inactive seats to guests saves A$60 to A$200/mo.
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| Alternative | Monthly (A$) | Why it works |
|---|---|---|
| Obsidian | A$0 | Local-first markdown, full ownership, free for personal use |
| Anytype | A$0 | Open-source Notion alternative, end-to-end encrypted |
| Coda | A$12 | Cheaper team tier with stronger automation primitives |
Notion AI is the biggest hidden cost (A$8/seat/mo on top of the base seat). Most teams use it twice a week. Cancel the AI add-on across the team unless one workflow specifically depends on it. Vendor Letter Pack Letter 10 (downgrade) works.
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