Zapier sits in the Workflow Automation category. Most SMB accounts overpay by 40% to 70% on this one tool alone. Here's the realistic price, the common overspend traps, and the cheaper alternatives we recommend at Cancel Costs.
Zapier charges per task (per step in a workflow). Multi-step Zaps with filters and lookups can hit 5 to 10 tasks per trigger. A modest workflow at 1,000 triggers/mo can use 10,000+ tasks and cost A$200+/mo. Make does the same at A$30/mo.
hooks.zapier.com endpoints, zapier-*headers, zap_id parameters
| Alternative | Monthly (A$) | Why it works |
|---|---|---|
| Make (formerly Integromat) | A$12 | More powerful for complex workflows, much cheaper per task |
| n8n (self-hosted) | A$0 | Open source, no per-task fees, fully featured |
| Cloudflare Workers + cron | A$0 | For developer teams: more control, free tier covers most cases |
Zapier rarely discounts; the move is migration to Make or n8n. Both have Zapier import tools. Audit your Zaps quarterly: cancel low-value ones (often 30% to 50% of them) for immediate savings.
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